Understanding Photo Management

Created by Memento Support, Modified on Tue, 23 Sep at 11:36 AM by Lynne Darroch

Memento Yearbook includes handy photo management tools to ease the process of photo collection from your team and wider school community.

Tip: Memento Yearbook is designed to collect photos only for use in your yearbook. It is not intended to be a general photo storage or transfer service.

For general a general tutorial of yearbook photo management, watch the following video:

For a tutorial specific to Editors-in-Chief, take a look at the following video:

All yearbook team members may access Yearbook Photo Albums directly in the app. Yearbook albums are permission controlled for Staffer-level team members, ensuring security for younger yearbook contributors.

Yearbook Photo Albums store your photos, which are then accessed in the Editor for use on your yearbook pages. When working in the Editor, click the Photos tab to access your albums, then click into an album to access your images.

Community Photo Albums

Members of your school community may contribute photos to your yearbook team via the Community Photo Albums.

Albums created in this area have a website address (url) which can be shared with your school community along with a password to keep access secure. Share a single album url or a general url for all album.

Contributor may upload from any internet connected device. They will only see photos from the current upload session for safety & privacy reasons.

To use photos uploaded to Community Photo Albums, Editors and/or Editors-in-Chief must transfer them to a Yearbook Photo Album. This allows content to be selectively filtered so your albums are not overwhelmed with too many duplicates, bad quality photos, misfiled images, or inappropriate content in the editor.

PHOTO MANAGEMENT DOs	PHOTO MANAGEMENT DON'Ts
Create thematic photo albums reflecting the general organization of your yearbook. If you have a section dedicated to a theme, then create an album for it. eg: Holiday Concert, Carnival Day, League Soccer, 3rd Grade Class Candids.	Don't create catch-all folders specific to particular people, dates or micro-events that are part of a larger thematic section. You'll lose your photos in a clutter of albums. Avoid albums with names like these - Mr. John's photos, Bake Sale at Carnival Day, 2026-03-26 pics.
Be selective when choosing photos for your yearbook. Only upload photos that are candidates for inclusion in your book.	Don't upload photo burst series, badly cropped or out-of-focus images, or crowd shots where no one is facing the camera. Curated images makes for an easier design experience.
Pick only the best photos to appear on your page. There is no obligation to use every photo available for a particular theme.	Too many photos on a page does not tell a story. Try to set a limit of a dozen or less images per page so faces and activities can be properly seen.
Assign photographers to cover events early in the season. No dedicated yearbook photographer? Recruit event organizers and teachers to get the photos you need. Send out reminders before the event with a link to a Community Photo Album included.	Don't download images from the internet, such as general clip art, backgrounds, popular culture and news event photos. Most images require copyright clearance to use, and internet downloads are often very low resolution. Stick to your own photos and the decorative elements provided in Memento Yearbook to be safe.
Make the school itself a main character in your book. Photos of gardens & yards, sports fields & equipment, empty classrooms, hallways and other architectural features of your school environment make great graphic elements in your book.	Don't use low-resolution photos downloaded from your school's website. They will diminish the over-all quality of your professionally printed yearbook.