As per Memento’s Terms of Use, every member of your yearbook committee needs their own personal username & password. Choosing a team member role will assign different permissions and responsibilities to individuals that manage and edit the yearbook.
Note: Only Editors-in Chief can add team members, change team member roles, and remove team members.
| Adding a team member | Sending an automatic email to your team members |
| User Roles | Sending login information manually |
| COPPA Acknowledgement | Updating a user's role and password |
Adding a team member
Editors-in-chief may access Manage Team from the left-side menu under the Admin section.
User Roles
Team members are assigned distinct roles. Each role comes with a set of permissions that define what actions the member can perform within the yearbook software.
| Role | Editor-In Chief | Editor | Staffer |
| Recommended for | Administrator | Trusted members | Students or guest contributors |
| Page Editing | All Pages | All Pages | Assigned Pages or Sections |
| Photo Upload | Yes | Yes | Optional |
| Photo Management | Yes | Yes | Optional |
| Portrait Management | Yes | Optional | No |
| Team Management | Yes | No | No |
| Book Management | Yes | Yes | No |
| Proofing | Yes | No | No |
| Submit To Publisher | Yes | No | No |
Click on the ADD NEW... button in the top right corner after selecting the type of team member.
Complete the form to add your new team member. Fields marked with a * must be completed: First and last name, username, and password fields.
COPPA Acknowledgement
If COPPA (Child Online Privacy Protection Act) limitations have been set up for your book, you will need parental permission to create an account for children under the age of 13. Please read the Children’s Online Privacy Protection Act article for more information and downloadable permission forms.
Sending an automatic email to your team members
Complete the email area in the form if you would like your team member to receive a login invitation email.
Adding an email also will allow the team member to retrieve a lost password without the assistance of an editor-in-chief.
Sending login information manually
If you are not able to enter an email address for your team member, you will need to provide them with login information. Include the following details:
- The Memento Yearbook website address: https://books.yearbooks.me
- Your School Id
- If there is more than one book assigned to your school, which book to choose (eg; yearbook versus a supplement).
- Their username
- Their password
You may wish to copy this image to send to your team members along with their login info.
Deleting a user
Only Editors-in-Chief can remove a team member. To delete a member of your team, do the following:
1. Click on the Manage Team link in the left-hand menu under the Admin section.
2. Locate the team member under one of the Role tabs.
3. Click on Remove next to the team member's account, then confirm your choice.
The team member will no longer be able to log into the book.
Updating a user's roles & permissions
Only Editors-in-Chief may edit the permissions for a team member.
1. Click on the Manage Team link on the left-side menu under the Admin section.
2. Locate the team member by selecting their current role (Editors-in-Chief, Editors, Staffers).
3. Click on Edit next to their account information.
Information that cannot be edited is greyed out. You can edit their first and/or last name, change the role type, permissions and/or reset the password. Click Update User to save the changes.
Resetting a user's password
Team members with email addresses associated to their account may reset their own password.
to do so, visit https://books.yearbooks.me/ and type in your school id. Select the username from the list, then click on the Forgotten your password?
Click on the Send me a reset link button to send a reset email to you.
The email will contain a Reset Password link which will open a web page where you can reset your password.
For accounts that do not have an associated email, Editors-in-Chief may reset their passwords.
1. Click on Manage Team on the left-side menu under the Admin section. The Editors-in-Chief are the only ones who will have access to this area.
2. Locate the team member under their current role (Editors-in-Chief, Editors, Staffers).
3. Click Edit next to the team member's account info.
Click on Reset account password.
Type the new password, then click Update user to save the the new password.
Be sure to notify the team member of this password change so that they can continue to work on the yearbook.
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