Updating Portrait Info and Images

Created by Memento Support, Modified on Mon, 31 Aug at 8:35 PM by Lynne Darroch

All information associated to portrait records is editable. Any changes made to the portraits in the portrait manager will automatically update portrait pages.

Special portrait features for staff and senior class pages are covered in separate articles in this knowledge base.

Fixing name typos	Duplicating a portrait
Reassigning an individual to a new group	Reassigning multiple people to a new group
Replacing a photo	Adding additional photos
Adding job titles and salutations	Adding memories & quotes text
Excluding a Portrait	Deleting a portrait

Fixing name typos

In table or grid view, click into the name directly on the portrait table.
Replace the data and save the changes.

Duplicating a portrait

If a portrait needs to be assigned to more than one page/flow, duplicate the portrait so it may be assigned to different groups.

For example, if a staff member needs to be on the Staff page and their own classroom page, or an assistant teacher assigned to two classes.

In table or grid view, select the portrait.
Click Duplicate at the bottom of the portrait table
Change the group assignment of the portrait copy.

Learn about special features for staff roles, departments and priorities.

Reassigning an individual to a new group

In table view, click onto the group.
Type the new group name.
Choose the new group (or create a new group by typing into the search box).
Apply the changes.

Reassigning multiple people to a new group

In table or grid view, select two or more people.

Click on Edit.
In the Edit people window, change the group information as required.
Save the changes. All people will be updated simultaneously.

(Note that if you are filtering to show the original group only, the records will disappear from preview.

Replacing a photo

In table or grid view, click on a photo.
Remove the original photo.
Upload the replacement photo.

Adding additional photos

In table or grid view, click on a photo.
Upload a second photo. Use either the Baby or Grad photo options.
Save the changes.

This feature is intended to provide alternative portrait flows in your book. Portrait templates are available to show "before and after" alternative images, or create two separate flows from a single record (eg. a baby photo page and a standard portrait page.)

Adding job titles and salutations

In table view, click into the cell under the Salutation or Title field.
Type the salutation (Mrs., Mr. Ms, Dr, etc.) or job title.

This information can be used in the label filed on the portrait page.

Note that if multiple people have the same salutation or job title, you may multiselect people, click Edit, and add the information to all records at once.